Café & bistro management software
Run a More Profitable All-Day Café
Manage supplier deals, invoices and your menu in one place. Improve your margins, cut admin and spend more time running your business.
- Cost per cup, live: beans, milk, machine and service included
- Machine, service and bean contract in one overview, with the renewal date
- Volume vs target per contract, counted from your invoices
- Roasters and brands pitch for your menu: samples, training, support
- Keep ordering from your roaster and wholesaler as you do
Your whole menu, in one overview.
Coffee supplier contract
Machine, beans, service and support in one place.
Seasonal & specials
Let roasters and brands pitch for the summer menu.
Soft drinks & juices
Supplier deals and fridge support, counted per case.
Wine, beer & aperitivo
The evening deals in the same overview.
See Sipflow in action
How Sipflow works for coffee bars
What's inside
Make the coffee contract work for you.
Every shelf line priced on what you actually pay.
Scan your wholesale price list and see cost and margin per item, live.
Every shelf line priced on what you actually pay.
Scan your wholesale price list and see cost and margin per item, live.
Pricing for coffee bars & lunchrooms
Pricing That Makes Sense
Start free on the waiting list, scan your menu on Essential, and run every contract on Professional.
Starter
Free plan, no subscription
Put your venue on Sipflow and see what suppliers offer.
- Public venue profile
- Receive proposals from brands and suppliers
- 1 AI contract upload
- 1 proposal request per month
- Direct messaging with suppliers
Essential
€84/year
Scan your menu and take control of your margins.
- Online consult + menu scan included
- AI margin calculator
- AI assortment scan
- Limited e-invoicing access
- Limited contract and volume tools
Professional
€240/year
For active operators who want smarter beverage operations.
- Now includes free live onboarding & consultation worth €90/hour.
- Contract management
- Volume declarations & tracking
- Full AI-Suite access
- Limited assortment alerts
Enterprise+
Contact sales for custom pricing
Unlimited scale and full customisation for multiple venue operators.
- Enterprise onboarding on demand
- Full access to AI suite
- Full operator procurement features
- Advanced margin analytics
- API integrations possible
You pay the plan, never a percentage of your deals. Keep ordering from your own wholesaler.
Join the waiting listFree online calculator
Free calculator: how much do suppliers pay coffee bars?
Enter your venue type and drinks sales. In about 2 minutes you see what brands typically put into venues like yours in support, cash back and discounts.
Built for your type of venue
Find your venue and we benchmark it against similar venues in your area. Full report by email.
Venue search powered by Google. We store the venue name, address and website with your result.
We send the full report here. No newsletter, no spam.
By continuing you agree to the privacy statement.
Why coffee bars switch to Sipflow.
Without Sipflow
- A "free" machine that locks you into beans you did not choose
- Service contract renews on old terms
- Training and support promised, never delivered
- No idea what a flat white really costs
- Soft-drink fridge deal nobody remembers
- Rep visits during the morning rush
With Sipflow
- Machine, service and beans compared on real cost per cup.
- Renewal alert and offers compared before you sign.
- Support written into the deal and tracked.
- Cost per cup live, with milk and waste included.
- Every fridge and case counted; rebate claimed.
- Proposals arrive in your dashboard; you answer when it suits you.
Make the coffee contract work for you.
List your coffee menu in seconds
Kilos and cups count themselves
Compare roaster offers on cost per cup
Owner and barista team see the same numbers
How it works
Get started with Sipflow: 5 steps for coffee bars
- 1
Create your account
Venue details, locations, who is on the team.
- 2
Upload your menu and contracts
Purchase prices and existing agreements; Sipflow reads the PDFs and builds your overview (your menu check).
- 3
Ask suppliers for offers
One request, comparable proposals back, no meetings.
- 4
Compare and choose
On real value: margin, volume, rebate, support.
- 5
Track and get paid
Volumes count automatically; the rebate invoice sends itself when you hit the target.
In plain words
Drinks trade terms for coffee bars, explained
- Rebate (retro)
- The money a supplier pays back when you hit the agreed volume.
- Listing fee
- What a brand pays for a spot on your menu.
- Volume target
- The amount you agree to buy to earn the rebate.
- House pour
- The brand you pour when nobody asks for one.